Thank you for booking your wedding with us!
We're thrilled about your wedding
Our wedding guide is a comprehensive guideline for you to manoeuvre through and know everything you need to know for your special day.
Keep this as a working document for your wedding journey!
XO
Mary and John
See all the info below!
Our Wedding Guide to a Beautiful Wedding
Helpful information we have designed for you!
Our Wedding Guide and Information
Your Wedding Guide for a Beautiful Wedding at:
Bayfield Boutique Bed and Breakfast & Weddings
a division of Harworth Hospitality Inc.
Address: 12 The Square Bayfield Ontario, N0M 1G0
519-955-2121
mary@bayfieldbedandbreakfast.com
Dear Wedding Couple,
Thank you for taking the time to read this, all this information is for your reference throughout your wedding journey with us!
Weddings are our business, and we love that you have booked with us.
We (Mary and John) with our carefully selected team have poured our hearts and souls into this business.
We use family heirlooms, glasses, china, lots of things passed down in our family to share with you.
We want your day to as special as possible.
Nothing gives us greater joy than to see happiness, and this world needs lots of that!
If you have questions not answered here, please email them to Mary- we know you have lots of questions which is why we created this Wedding Guide.
We pay every attention to detail as possible, so you can have a wonderful day!
We like to surprise you with an added touch here and there.
We don’t think you should know everything about your day!
We are a small business and don’t charge for extras like others do.
Read this entire guide somethings won't apply to you if you're just having a ceremony- or an elopement.
But it's all a good read!
Wishing you both a wonderful wedding experience!
John and Mary XO
Sweet Bayfield Ceremonies
Beautiful Bayfield English Garden Ceremonies
Sweet Ceremonies in Bayfield
The half acre enchanting gardens are the perfect place to begin your wedding day!
The gorgeous half acres "Secret Gardens" are breathtaking.
Say 'I Do' underneath the gorgeous wedding arbour. If it rains we can go indoors to the Garden House
What's Included
Ceremony Staging – We have lovely white Chiavari chairs and benches that we provide for the ceremony, set around the arbour for friends and family to enjoy your ceremony.
Signing table – We provide a table draped in a white table covering adorned with vases of flowers and a lantern for decor.
Officiant – We provide a certified Ontario Officiant (the owners Mary and John are officiants) to marry you.
We offer different services to choose from, a civil ceremony and a non denominational, and vow renewals and commitment ceremonies for those renewing their relationship
Welcome to your special day!
- We have a call with you a 7-10 days before your wedding to discuss any details
- Please bring your license (Don't forget)
- Your ceremony and time will be pre arranged.
- If you are inviting guests please have them arrive 15 mins before the ceremony and they can park across the street FREE at the park.
- Please don't park in the driveway :)
- Your ceremony will be in the garden under the wedding arch, If it rains or off season we will have the ceremony in our beautiful Garden House.
- Chiavari chairs or benches will be set up for your guests and a signing table
- We have a wireless speaker and play a song while you walk to the ceremony.
- Have anyone you'd like to walk with you 'down the aisle'.
- We guide to the ceremony area and tell you when to start walking.
- We arrange guests where to be seated etc.
- Your Ceremony will start and takes approx 15 -20 mins including signing of the license.
- There will be photography included in your package to have photos taken during and after your ceremony.
- After an hour you will depart the property.
- There is a bathroom inside the main house near the front door.
Beautiful Wedding Ceremomies
- We offer two kinds of ceremonies
- Please choose the right one for you
- You can say your own vows or add a reading or a tradition
Helpful information we have gathered for you!
Get Your license
Make sure you will have your license for your wedding
See HERE for wedding license info
Have you been divorced?
Please have your divorce papers before you get started as you will need them for your wedding license and due to back logs at the Office of the Registrar General it make take longer than expected.
Find our about obtaining your wedding license HERE:
Sweet Ceremony Package
The half acre enchanting gardens are the perfect place to begin your wedding day!
The gorgeous half acres "Secret Gardens" are breathtaking.
Say 'I Do' underneath the gorgeous wedding arbour. If it rains we can go indoors to the Garden House
What's Included:
Ceremony Staging – We have lovely white Chiavari chairs and benches that we provide for the ceremony, set around the arbour for friends and family to enjoy your ceremony.
Signing table – We provide a table draped in a white table covering adorned with vases of flowers and a lantern for decor.
Officiant – We provide a certified Ontario Officiant (the owners Mary and John are officiants) to marry you.
We offer different services to choose from, a civil ceremony and a non denominational, we also offer vow renewals and commitment ceremonies for those renewing their relationships.
Welcome to your special day!
- We have a call with you a 1-2 weeks before your wedding to discuss any details
- Please bring your license (Don't forget)
- Your ceremony and time will be pre arranged.
- If you are inviting guests please have them arrive 15 mins before the ceremony and they can park across the street FREE at the park.
- Please don't park in the driveway :)
- Your ceremony will be in the garden under the wedding arch, If it rains or off season we will have the ceremony in our beautiful Garden House.
- Chiavari chairs and benches will be set up for your guests and a signing table
- We have a wireless speaker and play a song while you walk to the ceremony.
- Have anyone you'd like to walk with you 'down the aisle'.
- We guide you to the ceremony area and tell you when to start walking.
- We arrange guests where to be seated etc.
- Your Ceremony will start and takes approx 15 mins including signing of the license.
- There will be photography included in your package to have photos taken during and after your ceremony.
- After an hour you will depart the property.
- Payment Schedule- please pay balance by etransfer 21 days before wedding if any additions they can be paid for after our wedding call.
- There is a bathroom inside the main house near the front door.
Pop Up Wedding and Mini Reception Package or
Magnificent Micro Wedding Package
The half acre enchanting gardens are the perfect place to begin your wedding day!
The gorgeous half acres "Secret Gardens" are breathtaking.
Say 'I Do' underneath the gorgeous wedding arbour or in the Garden House
What's Included:
- Ceremony Staging – We have lovely white Chiavari chairs that we provide for the ceremony, set around the arbour for friends and family to enjoy your ceremony.
- Signing table – We provide a table draped in a white table covering adorned with flowers for decor.
- Officiant – We provide a Ontario Officiant (the owners are officiants) to marry you.
- We offer different services to choose from, a civil ceremony and a non denominational.
- Includes: Two Hours use of the English gardens and Garden House
- We have a call with you 1-2 weeks before your wedding to discuss the details
- Please bring your license (Don't forget)
- For ceremony please arrive 15 mins before your scheduled ceremony time
- Your ceremony and time will be pre arranged.
- If you are inviting guests please have them arrive 15 mins before the ceremony and they can park across the street FREE at the park.
- Please don't park in the driveway :)
- Your ceremony will be in the garden under the wedding arch, If it rains or off season we will have the ceremony in our beautiful Garden House.
- Chiavari chairs will be set up for your guests and a signing table
- We have a wireless speaker and play a song while you walk to the ceremony.
- Have anyone you'd like to walk with you 'down the aisle'.
- We guide you to the ceremony area and tell you when to start walking.
- We arrange guests where to be seated etc.
- Your Ceremony will start and takes approx 15 mins including signing of the license.
- During the ceremony and afterwards photos will be taken.
- There will be photography included in your package to have photos taken during and after your ceremony.
- After the ceremony the appetizers and refreshments are served for everyone to enjoy!
- There is a bathroom inside the main house near the front door.
- There is a designated smoking area on the property.
- Payment Schedule- please pay balance by etransfer 21 days before wedding if any additions they can be paid for after our wedding call.
Overnight Elopements for Two
- We preschedule a call with you a 1-2 weeks before your wedding to discuss details
- Check in to your accommodation at 2 pm if you like before your ceremony and get settled
- Please bring your license (Don't forget)
- Ceremony time will be at the pre arranged time.
- If you are inviting guests please have them arrive 15 mins before the ceremony and they can park across the street FREE at the park.
- Please don't park in the driveway :)
- If you are on your own please let us know so we can arrange witnesses
- Your ceremony will be in the garden under the wedding arch, If it rains or off season we will have the ceremony in our beautiful Garden House.
- Chiavari chairs will be set up and a signing table
- If you would like music we can arrange a wireless speaker and play a song while you walk to the ceremony.
- Have anyone you'd like to walk with you 'down the aisle'.
- We guide you from the house to the ceremony area and tell you where and when to start walking.
- We arrange guests where to be seated etc.
- Your Ceremony will start and takes approx 15 mins including signing of the license.
- During the ceremony and afterwards photos will be taken.
- There will be photography included in your package unless other arrangements have been made
After Ceremony - After your ceremony we provide what is described in your package (some packages include a dinner for two and or Horse and Carriage)
- Champagne flutes with sparkling drinks
- Wedding Cake for cutting and enjoy leftovers can be wrapped to take home!
- Overnight for Two and Room Service breakfast the next morning!
- We can only accommodate those registered in your reservation in your room.
- Guest Bathroom is in main house at front door
- Payment Schedule- please pay balance by etransfer 30 days before wedding if any additions they can be paid for after our wedding call.
Sunset Dinner Weddings 5-11 pm
- Welcome to your special day! Say 'I Do' and enjoy a reception in our Garden House
- We have a call with you 1-2 weeks before your wedding to discuss details
- DON'T FORGET YOUR LICENSE!
- Officiate for your customized wedding ceremony in the garden or in Garden House at 5 pm
- A signing table
- White Chiavari chairs and benches for seating
- Wireless speaker for ceremony and reception music
- Professional Photography included for 50 + digital portraits for you to download of ceremony and after.
- Please tell your guests: Park across the street it is FREE, + arrive only 15 mins before the ceremony.
- All children must be supervised at all times as we have a small pond and grounds. There is a play park across the street.
- If you would like to book a guest room for anyone or have your guests contact us directly.. You can book all the rooms for the night at a special price we can add it to your reservation.
- Have anyone walk you down the aisle.
- Choose a wedding song you'd like
- Choose your ceremony and Vows HERE
- Choose from our menu for ALL guests it is a buffet dinner served French-style buffet
- We provide water, tea and coffee if you'd like soft drinks or punch please provide.
- We also have glass Jug containers with a spout!
- Are you bringing a bar? Ask us about it.
- Please see https://www.agco.ca/alcohol/special-occasion-permits-private-event
- You will need Party Alcohol Liability Insurance : https://www.palcanada.com/index.php/en-us/policies/event-hosts/party-alcohol-liability
- We supply SmartServe Bartenders, ice and glasses- you supply mix, alcohol and any lemons or limes etc..
- Your events ends at 11 pm and all guests depart by that time.
- We adhere to food allergies - please advise
- If you would like to get ready here please book a room the night before and those registered as guests can get ready here.
- Payment Schedule- please pay balance by etransfer in three payments
- 60 days1/3
- 45 days 1/3 and
- 30 days balance owing before wedding if any additions they can be paid for after our wedding call.
- Any Questions reach out to us mary@bayfieldbedandbreakfast.com or call or text 519-955-2121
What you can bring
- Envelope Box for cards
- Guests gifts
- Seating chart if you want organized seating
- Or place cards on each plate
- Reception drinks
- Floral table arrangements if you like - we do have a lot but if you want custom by all means bring them
- Music playlist on your phone
- Any highchairs needed for infants
Brunch/Lunch Weddings from 12-5 pm
DON'T FORGET YOUR LICENSE!
The Bayfield 12-5 pm Brunch Wedding Includes:
- Officiate for your customized wedding ceremony in the garden or in Garden House
- A signing table
- White Chiavari chairs for seating
- Wireless speaker for ceremony and reception music
- Professional Photography included 50+ digital portraits for you to download of ceremony and afterwards
- Please tell your guests: Park across the street it is FREE, + arrive only 15 mins before the ceremony. All children must be supervised at all times as we have a small pond and grounds. There is a play park across the street.
- If you would like to book a guest room for anyone or have your guests contact us directly.. You can book all the rooms for the night at a special price we can add it to your reservation.
- If you would like to get ready here please book a room the night before and those registered as guests can get ready here.
- Ceremony is at noon.
- Have anyone walk you down the aisle.
- Choose a wedding song you'd like
- Choose your ceremony and Vows HERE
- Choose from our menu for ALL guests it is a buffet lunch served French-style
- We provide water, tea and coffee if you'd like soft drinks or punch please provide.
- We also have glass Jug containers with a spout!
- Are you bringing a bar? Please see https://www.agco.ca/alcohol/special-occasion-permits-private-event
- You will need Party Alcohol Liability Insurance : https://www.palcanada.com/index.php/en-us/policies/event-hosts/party-alcohol-liability
- We supply a SmartServe Bartender, ice and glasses- you supply mix, alcohol and or Mocktails, lemons limes etc.
- Your events ends at 5 pm and all guests depart by that time.
- We adhere to any food allergies - please advise
- Payment Schedule- please pay balance by etransfer in three payments
- 60 days1/3
- 45 days 1/3 and
- 30 days balance owing before wedding if any additions they can be paid for after our wedding call.
- Any Questions reach out to us call or text 519-955-2121
What you can bring
- Envelope Box for cards
- Guests gifts
- Seating chart if you want organized seating
- Or place cards on each plate
- Reception drinks
- Floral table arrangements if you like - we do have a lot but if you want custom by all means bring them
- Music playlist on your phone
- Any highchairs needed for infants
Our Payment Plan - All payments are Etransfer to mary@bayfieldbedandbreakfast.com
we ahve auto deposit that says Harworth Hospitality We also require a credit card on file for any incidental’s that may occur.
Accommodations:
Do you need rooms reserved for your guests? The Bayfield Boutique Bed and Breakfast has three king rooms and a Hideaway suite. Perfect for family and besties attending your wedding.
We offer a special pricing when reserving your wedding - Ask us for the special pricing!
Book all 4 rooms and SAVE ask us!
Info about bringing your own bar
- We provide a Smart Serve bartender to serve alcohol at your wedding. They are certified by the province of Ontario under https://www.agco.ca/ They have to comply with the rules and laws regarding serving alcohol in Ontario.
- If you’re having a wedding larger than 40 you will require two bartenders.
- Please purchase mix in large pop bottles and beer in bottles or cans. We offer One Glass Receptions which means, each guest gets to choose one glass for the evening to drink out of - we are happy to refresh and wash the glass throughout the evening. We do not serve in plastic and proud to protect our Lake Huron community by not littering unnecessarily. - we recycle.
- Our recommendations are for your bar for your upcoming event: Please see this link to calculate your drinks: https://www.theknot.com/content/how-to-stock-the-bar-at-your-wedding
- You need to purchase party alcohol liability insurance a minimum of a $2 million insurance policy. https://www.palcanada.com/index.php/en-us/ If it is a larger wedding greater than 40 and greater we require a minimum 4 million policy. Please bring the policy printed out with your bar for your event.
- Please schedule a call with your Wedding Co-ordinator Mary regarding your bar before purchasing your alcohol 519-240-0308
- This is a private event that is not open to the public, it is by invited invitation only and you are not selling any drinks. If you wish to sell drinks you will need a Special Occasion permit from https://www.agco.ca/
- We look forward to hosting your special event and want to host a very successful and happy reception. We have put these procedures in place for your protection
- If you have any questions please reach out to Mary or John at 519-955-2121
90 Days Before Wedding
This is the time you should be sending out your wedding invitations!·
If you have been married and divorced outside of Canada, you need to have your divorce papers please call your local municipal office ASAP and ask what they require.
Hair and Makeup Services - Please discuss with Mary about bringing in these outside services.
Info to share with your guests
What to tell your guests:·
• Small children need to be supervised at all times.·
• Free parking across the street at the park.
• We are a vintage property, we are not accessible for wheelchairs but certainly walkers and wheelchairs in the garden or Garden House can be accommodated.
• The bathroom is located inside the house and it is two steps up.and is located just in the front door area.
• Keep the driveway clear for guests to walk into easily accessing the building and gardens.·
• The wedding area will be setup for your guests, and one of our team will be there to greet everyone on your behalf.
• Please have guests arrive 15 BEFORE ceremony only.
As we often have other weddings going on befioe yours
30 days before Wedding ·
If you're having a full reception please see the MENU options below decided at this time that is posted on our site. Please advise of any special dietary requirements. ·
Your wedding officiant Mary or John will be in touch with you 2-4 weeks before your wedding to discuss options and how you can personalize your ceremony.
Did you know the most important part of the wedding is the legal ceremony and it only takes about 15 minutes!
We can offer you a civil or non-denominational ceremony or without, readings, poems, lighting of candles, pouring of sand, etc. You can also write your own vows to exchange with each other. ·
7 Days before Wedding·
If more people are added after this date this can be settled the week of the wedding.·
We schedule a PRE-wedding call that we telephone you at a convenient time to go over EVERYTHING!
What song would you like to walk the isle to?
You are welcome to bring a playlist for the wireless speaker.·
Is anyone giving you away?
What time to be at the ceremony.
Super important Don't forget your license
If you have customized items, easel, guest gifts, centrepieces for your table or bar we will need that the night before your special day!
Table Decorations·
We Provide: Table centrepieces are provided from our in-house stock. You are welcome to provide your own if you wish.
· If you anything specific to your table setting, we will need that a day before your special day!
· Your table is set with lovely china, flatware, napkins and glasses
· There is a water pitcher per table as well, filled with ice water.
Guest Gifts and Table Place Cards· •You can drop off any guest gifts or any table seating or place cards the day before your wedding.
· You are welcome to bring a signing book and pen if you choose, and a gift envelope box.
· Guest gifts can be set in basket or at each guest’s place setting.· We have a cake stand for your cake.
No rehearsals are necessary with all the guidance and instructions we provide.
Please text us a photo with your wedding license at the earliest time please.
Your Wedding Day Schedule
- One Partner and Wedding Party please be at the wedding venue 30 minutes prior to ceremony to help greet the guests.
- Officiant will be there at the same time to welcome guests and give direction on your behalf.
- Mary or staff person is with the other partner before the ceremony and brings them and their party to the ceremony. Or, if wedding person is coming straight to the venue Mary or staff person will greet them to bring them into the ceremony.
- Music - please choose a song you would like to walk into the ceremony –to.
- Wireless speaker - bring a play list for your reception. we have a wireless speaker.
- Wedding ceremony time is preset
- Wedding Day Mary co-ordinates and directs the group every minute of the way, you never have to worry she is with you right up until you walk into the ceremony.
- The ceremony is approximately 15 mins. As a ceremony finishes the officiant makes any special announcements before the new couple is announced. The newly married couple will be taking photos outside and nearby for
- The beverage/bar area is open for guests to enjoy during this time.
- The smoking area is at the front of the property in a vintage ashtray. The bathroom location etc. If you have any special announcements, please let us know.·
- Everyone is informed what's happening in the next hour and a half while the bride and groom have photos taken.
- The Meal - Mary announces dinner and gets everyone seated. If there is Grace/blessing it will be said by someone you choose. Mary or John then welcomes everyone and offers a special welcome on behalf of the Wedding Couple. We announce the meal and what is being served. At that time our team is introduced to everyone.
- Then announced that after dinner, dessert and coffee/tea will be served and at that time any cake cutting etc.·
- Speeches can be said during dinner or it can wait until dessert is served too, you can decide.
- First dance - couple can do their first dance
- Extra Information for your special day:
- Outdoor Fire pit
- There is a fire pit outside that you are welcome to enjoy during or after your reception on nights it’s not too windy or there is a fire ban. You must put the fire out before retiring for the night.
- Wedding Night After everyone leaves, you relax unwind, for the two of you to enjoy, breakfast is provided the next morning.
- Take your time, checkout is at 11 am.
- Happy Morning Newlyweds!
Please print off below and sign the forms below and send to: mary@bayfieldbedandbreakfast.com
Bayfield Wedding Menu's
Italian Menu
Mediterranean Menu
Mediterranean Menu
Cesar Salad
Carrots finished with butter & Maple Syrup
Garlic whipped or roasted Potatoes
Penne pasta with Alfredo sauce
Boneless Chicken Cacciatore
Sweetheart Wedding Cake & Dessert Medley
Mediterranean Menu
Mediterranean Menu
Mediterranean Menu
Greek Salad
Carrots finished with butter & Maple Syrup
Greek Potatoes
Rice Pilaf
Taziki
Chicken Souvlaki
Sweetheart Wedding Cake & Dessert Medley
South West Menu
Mediterranean Menu
Huron County Menu
Garden Salad
Roasted Potatoes
BBQ Chicken
Carrots finished with butter & Maple Syrup
Homemade Tex Mex Mac and Cheese
Sweetheart Wedding Cake & Dessert Medley
Huron County Menu
Grazing Table Appetizer Menu perfect for stand up appetizer receptions
Huron County Menu
Mesclun & beet salad with Cheese
Carrots finished with butter & Maple Syrup
Roasted or garlic whipped Potatoes
Creamy Mac and Cheese
Pork tenderloin with Maple & Mustard glaze
Sweetheart Wedding Cake & Dessert Medley
Champagne Brunch Menu
Grazing Table Appetizer Menu perfect for stand up appetizer receptions
Grazing Table Appetizer Menu perfect for stand up appetizer receptions
Huron County Garden Salad
Carrots finished with maple syrup and butter
Roasted or Garlic mashed Potatoes
Champagne Fruit salad
Three Cheese and red pepper Quiche
Sweetheart Wedding Cake & Dessert Medley
Grazing Table Appetizer Menu perfect for stand up appetizer receptions
Grazing Table Appetizer Menu perfect for stand up appetizer receptions
Grazing Table Appetizer Menu perfect for stand up appetizer receptions
Huron County Charcuterie and cheeses
Local charcuterie meats
Regional cheeses
Crudités, relishes, breads, crackers
Dips, spreads and artisonal treats
Variety of olives, and pickles - artisanal bread
Sweetheart Wedding Cake & Dessert Medley
Wedding Suppliers and Rescources
Local Suppliers
We have compiled a list of local vendors that we have either worked with or known about. Feel free to contact them!
Florists
Blooms n' Rooms
The Backyard Flower Shop- Clinton
http://thebackyardflowershop.com/
Olive & Rose
www.oliveandroseflowerstudio.com
Hair and Makeup Stylists
Travel to you Christine Martin: Hair & Makeup
https://www.weddingwire.ca/wedding-makeup/christine-martin-makeup-artistry--e25715
Bayfield Clippers - 519-565-2887 ( funny name but do a great job!)
Erin Bolger Makeup
416-705-3037
Accommodations
- Ashwood Inn (22 rooms)
- https://www.theashwood.com/
- Deer Park Lodge (14 cottages and is open Spring till late fall)
- https://www.deerparklodge.ca/
- The Little Inn (16 rooms)
- http://www.littleinn.com/
- The Albion (6 rooms)
Transportation / Shuttle Services
That Girl Taxi Service
519-238-1080
www.transportationservicesgrandbend.ca
Shoreline Transfer
519-524-3459
For large groups - Murphy Bus Lines - Seaforth, On - School Bus - if your group is staying outside of Bayfield its a great idea to bus everyone here and back!
Fall SPECIAL
Book any two nights and receive our $99 Huron County Charcuterie and cheeseboard with sparkling FREE!
Valid Sept 15- October 31st!