Thank you for booking your wedding with us!
We're thrilled about your wedding
Our wedding guide is a comprehensive document for you to manoeuvre through and know everything you need to know for your special day.
Keep this as a working document for your wedding journey!
XO
Mary and John
See all the info below!
Our Wedding Guide to a Beautiful Wedding
Helpful information we have designed for you!
Our Wedding Guide and Information
Your Wedding Guide for a Beautiful Wedding at
Bayfield Boutique Bed and Breakfast & Weddings
12 The Square
Bayfield Ontario, N0M 1G0
519-955-2121
mary@bayfieldbedandbreakfast.com
Dear Wedding Couple,
Thank you for taking the time to read this, all this information is for your reference throughout your wedding journey with us!
Weddings are our business, and we love that you have booked with us.
We (Mary and and our carefully selected team) have poured our hearts and souls into this business. We use family heirlooms, glasses, china, lots of things passed down in our family to share with you.
We want your day to as special as possible. Nothing gives us greater joy than to see happiness, and this world needs lots of that!
If you have questions not answered here, please email them to Mary- we know you have lots of questions which is why we created this Wedding Guide.
We pay every attention to detail as possible, so you can have a wonderful day!
We like to surprise you with an added touch here and there.
We don’t think you should know everything about your day!
We are a small business and don’t charge for extras like others do.
We don’t even add a mandatory gratuity; we leave that up to your discretion.
Read this entire guide somethings won't apply to you if you're just having a ceremony- or an elopement. But it's all a good read!
Wishing you both a wonderful wedding experience!
John and Mary XO
Information and Timelines - Lets get started:
Make sure you will have your license for your wedding
See HERE for wedding license info
Have you been divorced?
Please have your divorce papers before you get started as you will need them for your wedding license and due to back logs at the Office of the Registrar General it make take longer than expected.
Find our about obtaining your wedding license HERE:
Click on the Link to the wedding package you have booked with us!
- 1. Sweet Ceremony Only Wedding Information
- See Here for details for your day!
- 2. Elopement & Pop Up Wedding Information
- See Here for details for your Micro Wedding
- 3. Overnight Elopement Package Details
- See Here for information for your Elopement
- 4. Wedding and Brunch 12-5 pm Reception Information
- Click HERE For your Wedding Day details
- 5. Wedding and Reception 5-11 pm details
- Click HERE for your wedding information
Our Payment Plan - All payments are Etransfer or certified cheque 30 days before wedding please etransfer 50% of your balance to mary@bayfieldbedandbreakfast.com
10 days before your wedding please email balance of your wedding to mary@bayfieldbedandbreakfast.com We also require a credit card on file for any incidental’s that may occur.
Accommodations:
Do you need rooms reserved for your guests? The Bayfield Boutique Bed and Breakfast has three king rooms. Perfect for family and besties attending your wedding.
We offer a special pricing when reserving your wedding - Ask us for the special pricing!
Book all three rooms and SAVE ask us!
We do require a two night minimum on high season weekends from June 1- September 30th
90 Days Before Wedding
This is the time you should be sending out your wedding invitations!·
If you have been married and divorced outside of Canada, you need to have your divorce papers please call your local municipal office ASAP and ask what they require.
Bar and Serving Alcohol·
Ask us about bringing your own BAR - we can provide the necessary info.
If you want to serve alcohol you will need to purchase an Alcohol Liability Insurance Policy from https://www.palcanada.com
It will insure your wedding day and cover you for liability when serving alcohol to your guests. This insurance is necessary and if something out of your control happens. It is not expensive for a one-day policy. ·
Hair and Makeup Services - We cannot accommodate outside vendors coming to do hair makeup as we have to be respectful to other guests staying here and we have a spa open here three days a week.
Exceptions include
1. If getting married Sunday to Wednesday you are allowed to bring in these outside services at a $25 per vendor cleaning fee.
2. If you have booked the entire B&B for your wedding you can bring in vendors fir an additional $25 fee per vendor cleaning fee.
Please discuss with Mary about bringing in these outside services.
Info to share with your guests
What to tell your guests:·
• Small children need to be supervised at all times.·
• Free parking across the street at the park.
• We are a vintage property, we are not accessible for wheelchairs but certainly walkers and wheelchairs in the garden or Garden House can be accommodated.
• The bathroom is located inside the house and it is two steps up.and is located just in the front door area.
• Keep the driveway clear for guests to walk into easily accessing the building and gardens.·
• The wedding area will be setup for your guests, and one of our team will be there to greet everyone on your behalf.
30 days before Wedding ·
If you're having a full reception please see the MENU options below decided at this time that is posted on our site. Please advise of any special dietary requirements. ·
Choose your wedding ceremony Link
Your wedding officiant Mary or John will be in touch with you one week before your wedding to discuss options and how you can personalize your ceremony.
Did you know the most important part of the wedding is the legal ceremony and it only takes about 15 minutes!
We can offer you a civil or non-denominational ceremony or without, readings, poems, lighting of candles, pouring of sand, etc. You can also write your own vows to exchange with each other. ·
7 Days before Wedding·
If more people are added after this date this can be settled the week of the wedding.·
We schedule a PRE-wedding call that we telephone you at a convenient time to go over EVERYTHING!
What song would you like to walk the isle to?
You are welcome to bring a playlist for the wireless speaker.·
Is anyone giving you away?
What time to be at the ceremony.
Super important Don't forget your license
If you have customized items, easel,
guest gifts, centrepieces for your table we will need that the night before your special day!
Table Decorations·
We Provide: Table centrepieces are provided from our in-house stock. You are welcome to provide your own if you wish.
· If you anything specific to your table setting, we will need that a day before your special day!
· Your table is set with lovely china, flatware, napkins and glasses
· There is a water pitcher per table as well, filled with ice water.
Guest Gifts and Table Place Cards· •You can drop off any guest gifts or any table seating or place cards the day before your wedding.
· You are welcome to bring a signing book and pen if you choose, and a gift envelope box.
· Guest gifts can be set in basket or at each guest’s place setting.· We have a cake stand for your cake.
No rehearsals are necessary with all the guidance and instructions we provide.
Please provide us with your wedding license at the earliest time please.
Your Wedding Day Schedule
- One Partner and Wedding Party please be at the wedding venue 20 minutes prior to ceremony to help greet the guests.
- Officiant will be there at the same time to welcome guests and give direction on your behalf.
- Mary or staff person is with the other partner before the ceremony and brings them and their party to the ceremony. Or, if wedding person is coming straight to the venue Mary or staff person will greet them to bring them into the ceremony.
- Music - please choose a song you would like to walk into the ceremony to.
- Wireless speaker - bring a play list for your reception. we have a wireless speaker.
- Wedding ceremony time is preset
- Wedding Day Mary co-ordinates and directs the group every minute of the way, you never have to worry she is with you right up until you walk into the ceremony.
- The ceremony is approximately 15 mins. As a ceremony finishes the officiant makes any special announcements before the new couple is announced. The newly married couple will be taking photos outside and nearby for
- The beverage/bar area is open for guests to enjoy during this time.
- The smoking area is at the fire pit only. The bathroom location etc. If you have any special announcements, please let us know.·
- Everyone is informed what's happening in the next hour and a half while the bride and groom have photos taken.
- The team will be rearranging the tables and chairs for the meal and finishing preparing the wedding dinner/lunch.·
- The Meal - Mary announces dinner and gets everyone seated. If there is Grace/blessing it will be said by someone you choose. Mary or John then welcomes everyone and offers a special welcome on behalf of the Wedding Couple. We announce the meal and what is being served. At that time our team is introduced to everyone.
- Then announced that after dinner, dessert and coffee/tea will be served and at that time any cake cutting etc.·
- Speeches can be said during dinner or it can wait until dessert is served too, you can decide.
- first dance - couple can do their first dance
- Extra Information for your special day:
- Outdoor Fire pit
- There is a fire pit outside that you are welcome to enjoy during or after your reception on nights it’s not too windy. You must put the fire out before retiring for the night.
- Wedding Night After everyone leaves, you relax unwind, for the two of you to enjoy, breakfast is provided the next morning.
- Take your time, checkout is at 11 am.
- Happy Morning Newlyweds!
Please print off below and sign and send to: mary@bayfieldbedandbreakfast.com
Wedding Contractual Agreement:
To the Signees:
Bayfield Boutique Bed and Breakfast does not accept any responsibility for damage to or loss of any articles or property left at Bayfield Boutique Bed and Breakfast prior to, during or after the event.
The WEDDING COUPLE hereafter the CLIENT agrees to be responsible and reimburse for any damage done to Bayfield Boutique Bed and Breakfast by the CLIENT, his guests, invitees, employees or other agents under the CLIENT’s control.
Cancellation Policy. In the unlikely event the CLIENT should cancel all transactions are non-refundable, but transferrable to a new date up to 6 months that is agreeable to the venue. An extension may be agreed upon outside these terms subject to availability and the venue.
Special consideration will be given to extreme Covid circumstances.
If the CLIENT fails to meet or violates any terms of the contract, in which case the provisions of this cancellation policy also apply.
The CLIENT shall not assign or sub-lease any terms, conditions or services contained in this contract Bayfield Boutique Bed and Breakfast to any other party.
Contract Signature. This contract constitutes the entire agreement between Bayfield Boutique Bed and Breakfast and the CLIENT and becomes binding upon both parties when signed. Bayfield Boutique Bed and Breakfast OR Wedding Cake Cottage.
The CLIENT agrees and sign
:
Signature: _______________________________ Date: _______
Signature: ______________________________ Date: ___________
Themed Wedding Menu's
Italian Menu
Mediterranean Menu
Mediterranean Menu
Cesar Salad
Carrots finished with butter & Maple Syrup
Garlic whipped or roasted Potatoes
Penne pasta with Alfredo sauce
Boneless Chicken Cacciatore
Baguettes and butter
Wedding Cake & Cupcakes
OR
Pie and Butter tarts
Mediterranean Menu
Mediterranean Menu
Mediterranean Menu
Greek Salad
Carrots finished with butter & Maple Syrup
Greek Potatoes or garlic whipped
Taziki, olive variety and humus platter
Chicken Souvlaki
Baguettes and butter
Wedding Cake & Cupcakes
OR
Pie and Butter tarts
South West Menu
Mediterranean Menu
Huron County Menu
Garden Salad
Potatoes
BBQ Chicken
Molasses Baked beans
Corn & black bean red pepper cilantro medley
Baguettes and butter
Wedding Cakes & Cupcakes
OR
Pie and Butter tarts
Huron County Menu
Charcuterie Appetizer Menu perfect for our stand up receptions
Huron County Menu
Mesclun & beet salad with Cheese
Carrots finished with butter & Maple Syrup
Roasted or garlic whipped Potatoes
Creamy Mac and Cheese
Pork tenderloin with Maple & Mustard glaze
Baguettes and butter
Wedding Cake & Cupcakes
OR
Butter tarts and Pie
Champagne Brunch Menu
Charcuterie Appetizer Menu perfect for our stand up receptions
Charcuterie Appetizer Menu perfect for our stand up receptions
Huron County Garden Salad
Carrots finished with maple syrup and butter
Roasted or Garlic mashed Potatoes
Champagne Fruit salad
Customized Quiche
Baguettes and butter
Wedding Cake & Cupcakes
OR
Butter tarts and Pie
Charcuterie Appetizer Menu perfect for our stand up receptions
Charcuterie Appetizer Menu perfect for our stand up receptions
Charcuterie Appetizer Menu perfect for our stand up receptions
Huron County Charcuterie and cheeses
Fruit Skewers
Variety of olives, and pickles - antipasto
Cracker and bread medley
Nuts and dips
Wedding Cake & Cupcakes
OR
Butter tarts and Pie
Wedding Suppliers and Rescources
Local Suppliers
We have compiled a list of local vendors that we have either worked with or known about.
Feel free to contact them!
Florists
The Backyard Flower Shop- Clinton
http://thebackyardflowershop.com/
Goderich Olive abd Rose
https://oliveandroseflowerstudio.com/
Luann’s Flower Shop in Goderich .
Hair and Makeup Stylists
The Wave Bar in Bayfield
519-565-5300
Bayfield Village Clippers for Wedding Up Do's
519-565-2887
Christine Martin Makeup and Hair
416-573-9912 or 519-243-4560 christinemartin_77@hotmail.com
Erin Bloger Makeup 416-705-3037
Accommodations
The nearby Ashwood Inn has 22 rooms
Dreamz Inn- 10 mins from Bayfield
The nearby Deer Park Lodge as 14 cottages and is open Spring till late fall.
The Loft B&B - 3 lovely rooms
https://www.bbcanada.com/14151.html
(519) 274-1419
The Little Inn - 16 rooms
The Lake House -6 rooms
https://lakehouseofbayfield.com/helen-macleod
Albion Bayfield 5 rooms
https://www.albionbayfield.com/rooms
Transportation /Shuttle Service
That Girl Taxi Services
https://www.transportationservicesgrandbend.ca/
Shoreline Transfer
Rentals
For special rentals to enhance your day
NJS Design Event and Party Rentals
